Software integration deal makes online scheduling more efficient

Xtime, Xsellerator products work together saving time and labour

Appointments scheduled through dealership websites that use Xtime will automatically transfer into Xsellerator and convert to a repair order when the customer arrives.

Hundreds of North American auto dealerships will soon have the ability to become more efficient in booking repair appointments for their customers now that two data management software companies have integrated.

Xtime's online service appointment scheduling tools will soon communicate with Quorum's dealership and customer management system, Xsellerator.

The partnership, which is not a merger but rather the integration of two software programs, will allow thousands more customers to schedule service appointments online.

Appointments scheduled through dealership websites that use Xtime will automatically transfer into Xsellerator and convert to a repair order when the customer arrives.

“We feed them data about the customer and about the available schedules for dealerships. In real time, they’re able to push an appointment made by the customer, made on the dealership website, back into Xsellerator,” Quorum Vice President of Sales, Marketing and Services, Mark Allen, told Automotive News Canada. “It creates a lot of efficiency within dealerships because they don’t have to re-key appointments made online into the [Xsellerator] system.”

Xtime, which is owned by Cox Automotive, is a leading provider of service scheduling and workflow software to dealerships across North America.

The software helps dealers manage service operations through electronic scheduling, marketing and customer check-in.

Xtime processes more than 2.5 million service appointments each month for dealerships that generate about US$6 billion annually for the stores.

Xsellerator, meanwhile, is a dealership and customer management software product that automates, integrates and streamlines every process across departments in a dealership, from parts orders to warranty claims and more.

With their ability to communicate to each other, it can make a dealership’s service bay work more efficiently.

The two companies conducted a pilot with about 10 clients before officially announcing the integration.

Xtime has deals with 24 automakers worldwide. Quorum’s Xsellerator works with dealerships from Ford, Chrysler, General Motors, Nissan, Subaru and more.

If the integration were used by every dealership and business that currently uses one of the two systems, the client base could be in the thousands. Xtime alone has about 6,000 dealership customers.

Xtime goes beyond scheduling service, with customer relationship management products and more. A version of Xtime now lets dealership staffers anticipate customer needs and matches them with service promotions and coupons.

Xtime's system also prompts technicians to alert the customer to get the repair done at a convenient time at a favourable price and before trouble develops.

Quorum helps a dealership do other work in the service department, such as claim payment reconciliation and offers access to a labour time guide.

“The main benefit is the efficiencies it will create, having appointments flow directly to Xsellerator and our information directly back to Xtime,” Allen said. “It saves time because if there are conflicts, they don’t have to call customers, they don’t have to juggle schedules.”

Three quarters of Quorum’s customers are in Canada, Allen said. It’s headquartered in Calgary.

You can reach Greg Layson at